This shall change the Assembly Procedures Act to allow for automatic or manual archival of private discussions and votes.
Section 1. Legislative Procedures
(1) Section 2. Legislative Procedures currently reads:
Section 2. Legislative Procedures
(1) A minimum discussion period of three days is required before any proposal may be brought to vote. The Speaker is not required to open a vote if they determine that the proposal has not had sufficient discussion, but they may not delay opening a vote for more than seven days from when the motion to vote on the proposal was seconded.
(2) In order for a proposal to be brought to vote, a citizen eligible to vote on that proposal must make a motion to vote, and another such citizen must second the motion. A motion to vote may only be made by the initial author of a proposal unless the initial author is no longer a citizen or has not posted on the off-site regional forum for more than seven days without posting a leave of absence and has not logged on to their on-site account for more than seven days.
(3) Only the citizen who made the motion may withdraw it unless that citizen is no longer a citizen, then the Speaker may withdraw the relevant motion. A motion may only be withdrawn before the end of the last day of voting and once a motion is withdrawn, voting shall cease immediately.
(4) Only the citizen who withdrew the motion may re-motion to vote at any time and such motion shall require a second before being brought to vote. If any motion to vote is not seconded within seven days that motion shall be invalid.
(5) If a relevant proposal is edited after a motion to vote is made then that motion shall be invalid. No changes to a proposal shall be accepted once the relevant vote has commenced.
(6) Only the Prime Minister may introduce a proposal to enact, amend, or repeal a treaty or declaration of war, and only the Prime Minister may make a motion to vote on such a proposal.
(7) In the event that there are multiple competing proposals regarding the same matter in the judgment of the Assembly Speaker, the Assembly Speaker will bring them to vote one at a time, in the order they were motioned to vote. If such a proposal is enacted, the subsequent competing proposals will not be brought to vote.
(8) All votes will take place for five days. Citizens eligible to vote may vote "Aye" or "For," "Nay" or "Against," or "Abstain" or "Present." Voters may cast their votes by voting in self-closing polls in each voting thread. The names of the players who voted for each option must be visible to the Assembly. Voters' posts that include additional content or embellishment will be discarded and split from the voting thread.
(9) The Assembly Speaker will determine which discussions will take place publicly and which will take place privately. All new discussions must be started privately. The Speaker may then accordingly move discussions to and from the Assembly's private forum, except that the Prime Minister may determine whether proposals to enact, amend, or repeal treaties will be public or private. Non-citizens may comment during public discussions. All voting threads and threads discussing treaties or declarations of war shall be visible only to Citizens. All votes must be made in view of the whole Assembly.
(2) Section 2. Legislative Procedures shall be amended to include:
(10) Private votes inclusive of appointment votes and general election votes, may be archived for public view by the Speaker or Forum Administration once the vote has passed or failed in the Assembly.
(11) Private Discussions and proposals may be archived for public view by the Speaker or Forum Administration if 28 days has passed with no activity in the thread or no on-going effort to move it to vote, and the Prime Minister of Lazarus or the Council of Lazarene Security does not oppose its release. The Prime Minister or the Council of Lazarene Security may object to release prior to or within one week of the thread being archived.
This would be a reasonable amendment to allow for automatic archiving by the forum itself, or by the Speaker of the Assembly.
This would also resolve the issue of discussions or proposals sitting idle with no activity not being archived.
Objections can also be raised by the Prime Minister or the Council of Lazarene Security to prevent the release of confidential or sensitive information, but that is a provision for an extremely rare circumstance in my opinion, as we don't really have anything that is sensitive past or present at the moment.
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